Mandate 
This Committee will provide oversight to the annual audit process, review financial reporting, provide budgetary oversight and approval, and provide any other financial advice as requested.

Committee Membership 
Chair: Treasurer
Board of Directors
Executive Director (non voting)

The Treasurer is responsible for reporting to the membership on an annual basis.
The Executive Director is responsible for providing regular financial reporting to the Board on a quarterly basis, at a minimum.

The Executive Director is responsible for providing the Budget presentation to the membership on an annual basis, following approval of the Board.

Level of Authority
The Board is the final decision maker as the governing body of the MRSA, and is ultimately responsible for all financial activities of the MRSA.

Operational Activities, including financial management of the MRSA, are delegated to the Executive Directors as per the Constitution and Bylaws, and the Board Governance Policies.

MRSA Board Approved: April 29, 2026

Mandate
This  Working Group supports the dissemination of messaging to the MRSA membership using various communications platforms, for the purpose of community engagement, recruitment, planning, and other initiatives as needed. The Working Group members may hold distinct roles that support specific aspects of the MRSA’s communication needs.

Membership
Chair:  Executive Director
Members are recruited through periodic expressions of interest and may be for short-term or longer-term projects

Roles and Responsibilities
Support of MRSA messaging through platforms such as the newsletter, bulletin boards, website, and any other forms of communication that may encourage engagement of the membership.  This may include:

General management of the bulletin board

Production and editing of the newsletter

Website design, development, management and support

Photography

Design and editorial support for communications mediums

Support development of communication strategies to guide and support the MRSA’s strategic plan.

Meet as needed.

Reporting
The Working Group reports and is accountable to the Executive Director.

Reporting will be generated by the Executive Director and provided to the Board and membership as needed.

Level of Authority

This is an operational working group reporting to the Executive Director.  Therefore, authority to take action is dependent upon the Executive Director’s authority and approval.

Executive Board Approved: September 25, 2024

Mandate
This Committee is responsible for determining the allocation of funds provided by MRU, for reimbursement of approved  tuition/fees for members who have participated in education, development and/or training activities, as per the terms and conditions of the Collective Agreement . In addition, the Committee is responsible for determining the allocation of funds provided by MRU to the dependents/spouse of members, as per the Collective Agreement.

Committee Membership
 Five (5) to seven (7) elected members. 

Roles and Responsibilities
Ensure equity and adhere to timeliness in the allocation and distribution of funds to applicants

Ensure all applications are checked, reviewed and processed based on current EDT guidelines

Ensure all EDT guidelines, policies and procedure are kept current based on the Collective Agreement

EDT guidelines, policies and procedures are developed in a joint committee with MRU

Reporting
The Committee is responsible to provide reporting on an annual basis to the Executive Director and MRU HR, as per the terms of the Collective Agreement.  

Reporting may include information, discussion, resourcing and budgeting needs, including recommendations for enhancement/improvements to support EDT funding for the membership.

Level of Authority
For regular actions related to the allocation of funds, this committee works independently within the parameters of the EDT Guidelines and FAQ, and has authority to make decisions for reimbursements. 

This is an operational committee reporting to the Executive Director.  Therefore, authority to take action is dependent upon the Executive Director’s authority and approval.

The Executive Director will provide approval to action the committee’s suggestions, plans and/or activities as these activities fall within the operational programs and/or services offered by the MRSA. The Executive Director will likely take the committee’s suggestions.

For step-by-step instructions to apply for funding, please refer to the EDT Guidelines and FAQ.

Executive Board Approved: September 25, 2024

Mandate
The Social Advocacy Action Committee (SAAC) will champion equity, diversity, inclusion, accessibility, and social justice both within the union and the broader community. The SAAC acts as a catalyst for integrating social justice principles into the union’s policies, practices, and advocacy work, and addressing external social, economic, and political conditions that may impact our members. 

Committee Membership

Chair: President

One Board member
Minimum of three (3) members

Length of term is two (2) years  

Efforts shall be made to ensure the committee reflects the diversity of the union’s membership, including but not limited to diversity of race, gender identity, sexual orientation, disability status, age, and professional role.

Roles and Responsibilities

Meet once per month or as necessary.

Developing and maintaining a social advocacy action plan.

Organizing events, forums, and workshops on relevant social justice issues.

Recommending internal assessments or surveys related to diversity and inclusion.

Building partnerships and supporting solidarity actions and coalitions with Alberta-based labour, community, and equity organizations and allied groups.

Advising the Board on equity impacts of Alberta government legislation, regulation, and policy shifts relevant to our members, especially those marginalized groups.

Providing input on collective bargaining demands related to equity and anti-discrimination.

Reporting

The Chair reports regularly to the Board and Executive Director, and/or larger membership on an as-needed basis.

Reporting may include information, discussion, and calls to action.

Level of Authority

This is an operational committee reporting to the Executive Director.  Therefore, authority to take action is dependent upon the Executive Director’s authority and approval.

The Executive Director will provide approval to action the committee’s recommendations, plans and/or activities as these activities fall within the operational programs and/or services offered by the MRSA. The Executive Director will likely take the committee’s recommendations.

Executive Board Approved: March 25, 2026

Mandate
This Committee provides oversight of  the labour relations functions of the Mount Royal Staff Association (MRSA), in alignment with the requirements of the Alberta Labour Relations Code. The LRC members are responsible for representing and supporting members’ Collective Agreement rights and concerns on behalf of the MRSA.  The LRC also supports collective bargaining negotiations.

Membership
Chair: Executive Director
President
Vice President(s) 
One (1) Board member

Roles and Responsibilities
Support the President in responding to labour relations needs of the MRSA.

Maintain and develop processes to ensure the duty of fair representation is upheld.

Discuss, review and develop strategies to support the full actualization and enforcement of the Collective Agreement, and any other legislation and statutes that apply in the employment relationship, including but not limited to Employment Standards, Human Rights, Occupational Health and Safety, and Privacy legislation. 

Provide representation as per the Collective Agreement and Alberta Labour Relations Code requirements.

Ensure appropriate training for LRC members.

Take updates and reports from all committees that are formed due to the implementation of the Collective Agreement and support any needs of those representatives. 

These may include but are not limited to:
Joint Occupational Health and Safety Committee
Education, Development and Training Committee

Provide support and advice to the Board, committees, and members of the MRSA with regards to collective agreement interpretation, application and enforcement.

Maintain records of representational activities of the MRSA and provide reports to the Board.

Provide reports  in alignment with Alberta’s Personal Information Protection Act (PIPA) requirements and maintain confidentiality for individual cases  within the LRC.

Meet monthly, and on an ad hoc basis, as needed.

Resources 
The LRC shall develop a budget for expected annual expenditures, to submit for approval of the Board.  If expenditures are in excess of the approved budget, those shall require additional Board approval.

Within the approved budget, the LRC will purchase/commit to services in order to meet the stated purposes of the LRC mandate and responsibilities.

The Executive Director  shall perform the majority of the work/responsibilities delineated above.

Board members of the LRC are primarily advisory, and when required provide direct representation to the membership.

Reporting
The Chair provides regular updates to the Board, and on an as needed basis, for information, discussion and action.

The Chair provides bi-annual reports to the general membership for information purposes.

The Chair will create notes from regular committee meetings.  These are held in the LRC Notes folder.

Level of Authority
Active Agent: The committee takes action; the Board can later formally approve the action taken. 

Executive Board Approved: September 25, 2024

Mandate
This Committee is entrusted with reviewing, revising, and drafting the governing documents of the MRSA to meet the needs of the Board and membership. In addition, the Committee will ensure that documentation is in alignment with the Constitution and internally with other documents. Primary governance documents include the Constitution and any Bylaws. 

Membership
Chair, Board Member
Three (3) MRSA members 
The committee is supported by the Operations Administrator and the Executive Director

Roles and Responsibilities  
Develop, review and revise the governing documents of the organization for consistency with applicable laws, and make recommendations to the Board for approval
Guide effective oversight and thoughtful planning of governing documents of the MRSA, including adherence to the MRSA’s strategic plan
Steward and maintain all governing documents of the MRSA and to ensure internal consistency with all documents
Support the MRSA’s strategic planning process, on an as needed basis
Review and update committee Terms of Reference on an annual basis
Meet once or twice a month, with one hour time to prepare for meetings or more if needed

Reporting
The Chair of the Committee reports to the Board  on an as needed basis.

Level of Authority
Active Advisor: The committee investigates and suggests action. The Board will likely take the committee’s suggestions.

Executive Board Approved: September 25, 2024

Mandate: 
This Committee will negotiate renewals of the MRSA/MRU Collective Agreement, utilising available and appropriate resources, and the Labour Relations Code to obtain the most fair and favourable outcome for the membership. Any proposed agreements, which have been  agreed to in principle by the Committee, will be presented to the membership for ratification. The Committee is required to provide thorough communication to the membership to allow for proper consideration of any tentative agreement, or access to any of the available legal processes, with the goal to reach a renewed collective agreement. 

Membership: 
Chair: Executive Director
Maximum of five (5) members
One (1) member placement reserved for a Board member
Members are appointed by the Board following a call for expressions of interest. 

The Executive Director may provide recommendations to the Board regarding the composition of  the committee. Recommendations will be to encourage diversity and for the broad interests of the bargaining unit. 

Should vacancies arise during a round of bargaining, the Board  reserves the right  to appoint alternate member(s). 

The Operations Administrator (OA) may provide additional administrative support and guidance to the committee, on an as needed basis. 

Length of term is for the duration of the bargaining process. 

Roles and Responsibilities: 
Meetings are scheduled as per the Collective Agreement, and on an as needed and agreed to basis  with MRU. 

The Committee has the ability to access budgeted funding for bargaining preparation, training, negotiation and conclusion needs, mediation, and legal action(s).

Additional funding may be available with Board approval, as per policy.

Decisions of the Committee are made generally through consensus by the MRSA members of the committee, however, should consensus  not be reached, a majority of the voting members may authorise a decision. 

Specific responsibilities: 
Research all appropriate and necessary information regarding collective agreements,  employment terms and conditions, and economic factors which may have an impact on  collective bargaining. 

Survey members for input and to determine the mandate for collective bargaining. 

Provide regular updates to the Board and membership regarding the bargaining process. 

Participate in collective bargaining with the MRU Board of Governors (BoG) as per the Collective Agreement and the Labour Relations Code with the goal to conclude bargaining. 

Mindful that the legal obligation in bargaining is to agree to  improvements that have the most improvement to the majority of persons. 

Consideration of  potential issues of discrimination, and how particular  conditions of employment may affect groups within the bargaining unit. 

Provide fulsome communication to the Board and membership if there are significant issues obstructing the conclusion of negotiations, in order to assess and determine how to proceed up to and including access to the process of legal strike. 

Communicate fulsome information to the membership regarding any proposed tentative  agreement, for the purpose of ratification. 

Prepare and support the ratification process for the membership, including  information sharing and voting process. 

Support the implementation of a new collective agreement. 

Reporting: 
The Chair will provide regular updates to the Board and membership,  while respecting the confidentiality of the bargaining process. 

The Chair will provide an update for action to the Board and membership when any  tentative agreement is available for approval. 

The Chair will provide fulsome communications to the Board and membership if  there is a need to enter into mediation, or any other legal actions are proposed or taken. 

The Chair is responsible for proper record  taking, as well as administration of all bargaining processes. 

Level of Authority: 
Active Agent: The Committee takes action within its mandate. 

The  Board authorises the Executive Director to act as signing authority for any agreements in principle during the bargaining process, when agreement has been reached by the Committee.

The Board authorises the committee to access budgeted funds,  as per the mandate of the committee, within policy limitations. 

Final authority to approve any collective agreement is as per the Labour Relations Code  requirements, which is a vote of the entire membership and passes with a simple majority  (50%+1) of the voting participants.

Executive Board Approved: September 25, 2024

Mandate 
This Committee is tasked with encouraging  member participation through a variety of planned activities and events that supports the MRSA Strategic Plan. 

Membership 
Chair: Preferably a member of the Board
Maximum of ten (10) members 
Additional volunteers may be recruited from the membership to support specific events and/or activities

Roles and Responsibilities 
Chair submits Newsletter content monthly 

Chair submits any updates for the website to the Operations Administrator for posting 

Prepare an events calendar plan for each year for presentation to the Executive Director annually 

Prepare a budget for approval in February for the next fiscal year 

Finalize expenditures before the end of the fiscal year for end of year reporting

Purchase supplies as needed for events 

Record and evaluate attendance for events and activities (online/virtual & in-person) to be reviewed for  subsequent event decisions in preparation for the next fiscal year

Meet monthly, or more as deemed necessary (for larger events or more time consuming event planning  activities)

Reporting 
The Chair reports to the Executive Director on a regular basis, including submission of a proposed annual  budget for inclusion in the annual budgeting process

Provides a written report for general meetings of the membership

Level of Authority
This is an operational committee reporting to the Executive Director. Therefore, authority to take action is dependent upon the Executive Director’s authority and approval.

The Executive Director will provide approval to action the committee’s suggestions, plans and/or activities as these activities fall within the operational programs and/or services offered by the MRSA. The Executive Director will likely take the committee’s suggestions.

Executive Board Approved: September 25, 2024